PRODUCT

Modules - Financials

General Ledger

This module captures all the financial transactions that occur in all modules and facilitates financial reporting.

This module is comprehensive and flexible and caters for an unlimited number of businesses and consolidations levels. Key features are:

• User defined Accounting Years, Period Start and default currency per Business i.e. caters for a subsidiary in another country with a different financial year start and end date together with a different currency
• Keep more than one financial year open with 13 periods per year
• Unique multi-level account structure resulting in an account code no more than 8 characters regardless of complexity
• Chart of Accounts can be different for each business
• Substructure that enables multi dimension analysis and reporting
• View and print account details and balances by current and prior 3 years
• Enter, list and print general and standing journals and reversals
• Enter and maintain budgets and forecasts for current and unlimited future years
• Create tracking accounts for easier account reconciliation
• Enables auto percentage distribution of selected accounts i.e. if you need to spread the cost of a particular expense over a number of departments or cost centres this is automatically achieved when the Supplier invoice is entered
• Report writer for creation of user definable reports unique to each business
• Manage General Ledger module, e.g. Month and Year end closes, which are completed in a few minutes

As can be seen above, the code for Sales Mens Clothing - Shirts is six (6) characters. In a traditional system it would twenty (20) characters.

Regardless of complexity, finding or selecting an account is quite easy:

In this example, by simply selecting an account class i.e. Current Assets, all the accounts in that class are presented on the right. You can select an account by simply double clicking on the account.

The combination of the above and a powerful report writer results in all your enquiry and reporting requirements being met.

Payables

This module is used to enter, maintain and pay Suppliers transactions. Key features are:

• Enter, List, Cancel, Approve and Pay Supplier invoices
• Three way match of Supplier invoices, Purchase orders and Receipts
• Create and edit payments - caters for Cheques, Credit Cards and EFT.
• Payment by Due Date, selected Suppliers and/or specific invoices, and allows for part payment of invoices.
• Create and pay invoices immediately
• Importers with Refinance bank facilities can enter, maintain and track refinanced Supplier invoices and reconcile to the bank refinance schedule
• View and print multi currency Account History and Aged Analysis.
• Record and view diary notes and alerts on Suppliers and individual transactions
• Create and manage Periodic Payments (automatically creates invoice/payment) i.e. covers recurring payments such as Rent, motor vehicle leases etc
• Create and manage templates for recurring transactions i.e. simply enter the date, supplier reference, amount and a Suppliers invoice entry is completed
• Supplier Groups and Types for lookup and analysis
• Manage Payables module, e.g. Month end close, which is completed in a few minutes
  

Eliminate processing backlogs and lost paperwork. No longer do you have to wait to post invoices until they are approved, or the three-way match is complete, or if they are disputed.

Post the invoice and the system will automatically assign a status:

This enables information to be as near as current as possible.

Debtors

This module is used to enter and maintain Debtors transactions. Key features are:

• Maintain Debtor accounts based on the “open item” basis
• Create, List and Cancel customer Invoices
• Create, List, Cancel and Approve Claims and Adjustments to a customer account
• View and print account history and Aged analysis
• Record and view diary notes and alerts on customers and individual transactions
• Create, print and/or email monthly statements and reports
• Create inventory and non inventory invoices
• Create and manage templates for recurring transactions i.e. simply enter the date, customer order number, amount and a customer invoice entry is completed
• Create and report reason codes on Claims (useful in developing KPI’s)
• Multi currency invoicing and ledgers
• Customer groups and types for lookup and analysis
• Manage Debtors module, e.g. Month end close, which is completed in a few minutes
  

Get a complete view of a customers account status. View can be tailored to your requirements by selecting one or some of:

• Open Items
• Closed Items
• Invoices/Credits
• Payments
• Adjustments

Simply click on any item to drill down to the transaction details.

If you are authorised you can even alter the Due date on an invoice so that your aging reflects any payment arrangements made outside of you normal payment terms.

Cash Management

This module manages the inflow and outflow of funds to and from the business bank accounts. Key features are:

• Enter, List and Cancel Payments, Receipts and Bank Deposits
• Allocate miscellaneous receipts direct to the General Ledger
• Manage release of drawn but held cheques
• Effect payment by EFT
• Bank reconciliation with electronic statement downloads
• System maintained Unpresented Cheque list and Bank reconciliation
• Multi currency
• Generate reports specific to Cash Management
• Manage the Cash Management module, e.g. create and maintain bank accounts etc
  

Bank reconciliations are quite easy and quick to do. Either download statements electronically and the system will match like items or reconcile using your bank statement.

Simply click on items that are matched and the system is updated. From the same screen enter bank charges, direct debits and direct credits.

A bank reconciliation to the bank statement and General Ledger and a list of unpresented cheques is progressively maintained.

The following INSIGHT Modules are also available:

Sales & Logistics
Products & Pricing
Manufacturing
Point of Sale
CRM
SRM
Service/Projects